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Submitting a Tender

Do read the Conditions of Tender carefully. This document contains vital information about how your tender response should be prepared. If you don't follow these instructions to the letter your bid may be disqualified as non-compliant.

Don't be complacent when responding to a tender, even if you are the incumbent supplier. Always present your best solution and provide the strongest response you can.

Important Notes

  • Closing dates and times for tenders are strictly enforced and no late tenders will be accepted.
  • Council is not bound to accept the lowest or any tender.
  • Tenderers can register online to download tender documents for free or visit Customer Service to obtain a printed copy of tender documents (Fees are usually payable for hard copies of tender documents).
  • Once you register online to download a tender, you will automatically be emailed any amendment details for that tender (if necessary).
  • Most tender documents are available in PDF or Microsoft Word format.
  • Tender documents should be lodged in hard copy via Council’s Tender Box at Customer Service located at the Knox Civic Centre.
  • Unless specified in an individual tender, Council does not accept tenders by fax or e-mail.

Tender Presentation Tips

  • Don't cram information on one page.
  • Don't reformat tables, spreadsheets and proforma.
  • Read the evaluation criteria carefully.
  • Use headers and footers to identify your response and company.
  • Start each new section on a new page.
  • Print on both sides of the paper.
  • Provide a detailed table of contents and page numbering.
  • Use named dividers to provide quick reference points.
  • Ensure that where signatures are required they are provided.
  • Check accuracy of all pricing schedules, and
  • Do a spell check.
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