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Knox Festival

Stallholders and Food Vendors Expression of Interest

Expressions of Interest are now open!

Expressions of interest will close at 5pm on Monday 11th November 2019.

Applicants will be notified by 5pm on Friday 15th November 2019 (if not sooner) as to their success.

Begin your application now to ensure you do not miss out.

Stallholder Expression of Interest Application

Food Vendor Expression of Interest Application

General Guidelines and Information

• All products sold/promoted or offered as free activities must be listed on the Expression of Interest. Photos may be requested.
• Stallholders/Food Vendors offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
• Stallholders/Food Vendors must:
- Hold a current certificate of public liability insurance (and in some cases product liability insurance) to the amount of $20mil, and state anywhere in Australia or Knox Festival.
- Trade between 10am and 5pm on both days (Food Vendors required to trade until 8pm on Saturday)
- Ensure that all equipment and products fit into the allocated stall size
- Use the appropriate bins on site (general waste and recycling) to dispose of waste
• Stallholders/Food Vendors must not:
- Sub-let all or part of their stall
- Use amplifiers or loud speakers
- Distribute individually packaged or wrapped condiments
- Distribute large quantities of promotional materials
- Distribute plastic bags or balloons
• Stallholders/ Food Vendors are required to complete an online induction and on site induction prior to bumping in at the festival.
• Stallholders/Food Vendors are required to set up marquees and large equipment on the Friday prior to the festival. Festival day access will be limited to drop off of small equipment and/or stock only. Vehicles can access the site for drop off only.

Selection Criteria

  • Product (& Service) Diversity and Pricing
  • Locality to Knox
  • Event History and Engagement

The following are not eligible for Knox event participation:

  • Political parties, political candidates and related campaign activities
  • Religious activities that could be perceived as canvassing of religious beliefs, church

Stallholder Fees

Commercial Site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $281 3 x 3 Marquee Hire (including weights) $227 10 amp $40
6 x 3 site $417 6 x 3 Marquee Hire (including weights) $607 15 amp $62
9 x 3 site $535 Weights (per leg) $10 30 amp $101
Table hire (2m trestle) $21 ea
Chair hire $5 ea
Community Group Packages Fee
3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $371

Food Vendor Fees

Commercial site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $433 3 x 3 Marquee (including weights) $227 10 amp $40
6 x 3 site $629 6 x 3 Marquee (including weights) $607 15 amp $62
9 x 3 site $839 Weights (per leg) $10 30 amp $101
Table hire (2m trestle) $21 ea
Chair hire $5 ea
Community Group Packages Fee
3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $385
9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $557

Electrical, Gas, Food and General Safety

  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • All owned electrical equipment must be tested and tagged within six (6) months of event date.
  • All hired electrical equipment must be tested and tagged within three (3) months of event date.
  • Food Vendors (and some Stallholders) are required to be registered at Streatrader and lodge a Statement of Trade for the event.
  • Food Vendors operating gas appliances must adhere to the Code of Practice for the Safe Use of LPGas at Public Events in Victoria.
  • Stallholders/Food Vendors bringing their own marquee are requested to source and understand marquee setup documentation, referred to as a “Certificate of Compliance Design”. This document has been called a “1507 Certificate of Compliance Design” or a “126 Certificate of Compliance Design”. This document is issued to you at the time of purchase, and outlines the weighting required specific to that marquee

Cancellation/Payment

  • Stallholder/Food Vendor invoices will be issued via the mail within one week of returning the Booking Confirmation. Invoices are to be paid within 30 days of the invoice issue date or 30 days prior to the Festival, whichever comes first.
  • Stallholders/Food Vendors not making payment by the due date may forfeit their site at the festival, and give up their right to have their invoice cancelled if no written correspondence is received and acknowledged by the Festival and Events team prior to the invoice due date.
  • Stallholders/Food Vendors withdrawing from the festival within 30 days to 14 days prior to the event start time will receive 50% refund of total invoice.
  • Stallholders/Food Vendors withdrawing from the festival with less than 14 days’ notice to the event start time will not receive a refund.
  • If the event is cancelled (due to activities beyond the control of Council) Council will notify the Stallholder/Food Vendor at the earliest possible time and full refunds will be issued.
  • If the event is postponed (due to activities beyond the control of Council) Council will notify the Stallholder/Food Vendor at the earliest possible time and the option will be given to transfer the site booking to the new event date or seek a full refund.
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