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Food Stallholders at Knox Festival

Expressions of Interest are now closed!

Expressions of Interest for the 2018 event have now closed!

If you'd like to be involved with future events, please contact the Festival and Events team on 03 9298 8000 or send your details to culturalservices@knox.vic.gov.au.

Stallholder Guidelines

  • Food stallholder refers to stallholders offering food and/or drinks prepared on site to be consumed at the festival or prepared off site to be consumed at the festival.
  • Stallholders must be registered with Streatrader and lodge a Statement of Trade.
  • All products that stallholders plan to sell/promote must be listed on this Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must attend both days of the festival and cannot leave their site unattended.
  • Stallholders cannot use amplifiers or loud speakers
  • Stallholders must ensure that all equipment fits into their allocated stall size.

Selection Criteria

PRODUCT (& SERVICE) DIVERSITY AND PRICING

LOCALITY TO KNOX

EVENT HISTORY & ENGAGEMENT



Food Stallholder Fees

Business site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $400 3 x 3 Marquee (including weights) $210 10 amp $37
6 x 3 site $582 6 x 3 Marquee (including weights) $562 15 amp $58
9 x 3 site $775 Weights (all legs included) $10 30 amp $93
Table hire (2m trestle) $21 ea
Chair hire $5 ea
Community Group Packages Fee
3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $385
9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $557

Additional Information

  • Expressions of Interest close at 5pm on Wednesday 22 November 2017.
  • Applicants will be notified by 5pm on Wednesday 29 November 2017 as to their success.
  • Successful stallholders must inform the Festival and Events team via email if they can no longer commit to the festival.
  • Successful stallholders will receive an invoice (if applicable) which must be paid prior to the festival.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • As an outdoor festival, we suggest 50kg per leg is a sufficient weight, however the responsibility for ensuring that the marquee is safe and secure lies with the stallholder. Weights will be available to hire at a cost.
  • All equipment (except coolrooms) must fit into your selected stall size. Coolrooms may not be located next to the stall, however the Site Management team will endeavour to give the most direct access.
  • At a minimum, marquees and large equipment are to be set up on Friday prior to the festival. Vehicles can have access to the site. Those wishing to bring small equipment and/or stock on the morning of the festival may do so. Vehicles can access the site for drop off only.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 3 September 2017).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 3 December 2017).
  • Where applicable, stallholders must have a suitable and in date fire extinguisher on site.
  • The minimum amount of gas cylinders are to be brought on site each day and stallholders must display the gas signage provided by Council.
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders must complete an induction prior to bumping in at the festival.
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