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Market Stallholders at Knox Festival

Expressions of Interest for Knox Festival 2017 have closed.

If you have any questions about becoming a stallholder for future events, please contact the Festival and Events team on 03 9298 8269 or email culturalservices@knox.vic.gov.au.

Stallholder Guidelines

  • Market Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting pre-packaged or pre-made food products to be consumed at the festival or outside of the festival.
  • If applicable, stallholders must be registered with Streatrader and lodge a Statement of Trade (food items only).
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest.
  • Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must attend both days and must not leave their site unattended.
  • Stallholders must not use amplifiers or loud speakers.
  • No 'trash & treasure’, re-sellers, wholesalers or factory/mass produced goods will be permitted.
  • No plastic bags or balloons to be distributed.

Selection Criteria

All applications will be reviewed in terms of how their business/community group actively promotes our 2017 theme 'Home Sweet Home’ and contributes to the overall scope of the event. The following criteria will be considered during the selection process:

  • The quality and diversity of the products and/or services on offer (Council will limit the number of stalls selling and/or promoting similar products or services). Preference will be given to stallholders who are local to Knox to align with our theme.
  • The level of activation and community engagement the stall offers. Community Groups and Not for Profit organisations will be expected to provide a free craft/educational activity that works closely within the festival theme. Council encourages businesses to do the same.

Market Stallholder Fees

Business site fees Community Group Packages
3 x 3 site $250 3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No cost
6 x 3 site $371 6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 site $494 9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $371

Additional charges
3 x 3 marquee hire $202
Table hire (2m trestle) $20 each
Chair hire $4.60 each
10 amp electricity $36
15 amp electricity $56
30 amp electricity $89

Additional Information

  • Expressions of Interest close at 5pm on Friday 16 December 2016.
  • Applicants will be notified by 5pm on Wednesday 21 December 2016 as to their success.
  • Successful stallholders will receive an invoice (if applicable) which must be paid by Friday 17 February 2017.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Stallholders selecting to apply for a craft/theme site may be asked to provide additional information and evidence that their stall aligns with our Theme classification.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • As an outdoor festival, it is recommended that stallholders have a marquee on site to allow for all weather conditions. The marquee must be weighted at 50kg per leg. Weights will be available to hire at a cost
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 4 September 2016).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 4 December 2016).
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders selling children's toys must have their own Public and Product Liability Insurance.
  • Stallholders must complete an induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
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