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Market Stallholders at Knox Festival

Expressions of Interest for Knox Festival 2017 are currently open!

Please ensure that you read the information below before submitting your Expression of Interest.

Stallholder Guidelines

  • Market Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting pre-packaged or pre-made food products to be consumed at the festival or outside of the festival.
  • If applicable, stallholders must be registered with Streatrader and lodge a Statement of Trade (food items only).
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest.
  • Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must attend both days and must not leave their site unattended.
  • Stallholders must not use amplifiers or loud speakers.
  • No 'trash & treasure’, re-sellers, wholesalers or factory/mass produced goods will be permitted.
  • No plastic bags or balloons to be distributed.

Selection Criteria

All applications will be reviewed in terms of how their business/community group actively promotes our 2017 theme 'Home Sweet Home’ and contributes to the overall scope of the event. The following criteria will be considered during the selection process:

  • The quality and diversity of the products and/or services on offer (Council will limit the number of stalls selling and/or promoting similar products or services). Preference will be given to stallholders who are local to Knox to align with our theme.
  • The level of activation and community engagement the stall offers. Community Groups and Not for Profit organisations will be expected to provide a free craft/educational activity that works closely within the festival theme. Council encourages businesses to do the same.

Market Stallholder Fees

Business site fees Community Group Packages
3 x 3 site $250 3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No cost
6 x 3 site $371 6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 site $494 9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $371

Additional charges
3 x 3 marquee hire $202
Table hire (2m trestle) $20 each
Chair hire $4.60 each
10 amp electricity $36
15 amp electricity $56
30 amp electricity $89

Additional Information

  • Expressions of Interest close at 5pm on Friday 16 December 2016.
  • Applicants will be notified by 5pm on Wednesday 21 December 2016 as to their success.
  • Successful stallholders will receive an invoice (if applicable) which must be paid by Friday 17 February 2017.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Stallholders selecting to apply for a craft/theme site may be asked to provide additional information and evidence that their stall aligns with our Theme classification.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • Stallholders will not be given preference to an indoor or outdoor stall, therefore a marquee may be required and should have the ability to be pegged and/or weighted (50kg per leg). Weights will be available to hire at a cost.
  • All equipment must fit into your selected stall size.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 4 September 2016).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 4 December 2016).
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders selling children's toys must have their own Public and Product Liability Insurance.
  • Stallholders must complete an induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.

I would like to submit an Expression of Interest for Knox Festival 2017.

If you have any questions about becoming a stallholder please contact the Festival and Events team on 03 9298 8269 or email culturalservices@knox.vic.gov.au.

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