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Food Stallholders at Stringybark Festival

Stringybark Festival 2016

Expressions of Interest are now closed!

Please contact the Festival and Events team on 03 9298 8269 or email if you would like to be added to our database for future festivals.

Stallholder Guidelines

  • Food stallholder refers to stallholders offering food and/or drinks prepared on site to be consumed at the festival or prepared off site to be consumed at the festival.
  • All products that stallholders plan to sell/promote must be listed on the Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must ensure that all equipment fits into their allocated stall size.
  • Stallholders must attend both days of the festival and must not leave their site unattended.
  • No amplifiers or loud speakers are to be used.

Sustainability Compliance

To align with our sustainability values of the festival, stallholders must comply with the following:

  • Use of the 'Wash Against Waste' trailer, in which mugs, plates, bowls and cutlery are provided by Council to each stallholder to serve their food and drink. This means disposable items, apart from serviettes, will not be permitted.
  • Individually packaged or wrapped condiments will not be permitted.
  • Resellers or wholesalers of factory/mass produced food items, in some cases, will not be permitted.
  • Plastic bags and balloons will not be permitted.

Selection Criteria

  • How your business, organisation or community group actively promotes sustainable practices. This can include environmental, social or economic sustainability.
  • If your stall has a focus on healthy eating, locally sourced and grown produce and/or waste minimisation.
  • If your stall provides unique products or a point of difference, as Council endeavours to reduce duplicated stalls.
  • If your stall offers affordable meals for families or provide a kids menu option.

Food Stallholders that comply with the above criteria and actively promote sustainable practices may be eligible to receive a discounted site fee. Please contact the Festival and Events team on 9298 8269 for more information.

Food Stallholder Fees

Please note: the fees listed below are proposed only and may change as of 1 July 2016.

Business Site Fees Community Group Packages
3 x 3 site $385 3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No cost
6 x 3 site $560 6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $385
9 x 3 site $745 9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $557
Additional Charges
3 x 3 marquee hire $202
6 x 3 marquee hire $404
Table hire $20 ea
Chair hire $4.60 ea
10 amp electricity $36
15 amp electricity $56
30 amp electricity $89

Additional Information

  • Expressions of Interest close at 5pm on Friday 19 August 2016.
  • Applicants will be notified by 5pm on Friday 26 August 2016 as to their success.
  • Successful stallholders will receive an invoice (if applicable) which must be paid by Friday 30 September 2016.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • Stallholders will not be given preference to an indoor or outdoor stall; therefore a marquee may be required and should have the ability to be pegged and/or weighted (50kg per leg). Weights will be available to hire at a cost.
  • All equipment (except coolrooms) must fit into your selected stall size.
  • Coolrooms may not be located next to the stall, however the Site Management team will endeavour to give the most efficient access.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 16 April 2016).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 16 July 2016)
  • Stallholders must have a relevant and in date fire extinguisher on site.
  • The minimum amount of gas cylinders are to be brought on site each day and stallholders must display the gas signage provided by Council.
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders must complete an online induction and on site induction prior to bumping in at the festival.
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