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Food Stallholders at Stringybark Festival

Expressions of Interest are now open!

In order to complete your Expression of Interest correctly, please ensure you have your complete list of products and prices, electrical equipment and supply requirements (if applicable) and PL insurance details available. Also, make sure you read the guidelines, compliance and selection criteria below to ensure you are able to provide us with as much detail as possible. There is an opportunity throughout the submission to attach a photo of your stall set up or floor plan and a copy of your insurance. Unfortunately, you will not be able to save and continue this application once started. It may take up to 20 minutes to complete.

Apply Now for a Food Stall.

If you require assistance, please feel free to contact the Festival and Events team on 03 9298 8269 or email culturalservices@knox.vic.gov.au.

Stallholder Guidelines

  • Food stallholder refers to stallholders offering food and/or drinks prepared on site to be consumed at the festival or prepared off site to be consumed at the festival.
  • All products that stallholders plan to sell/promote must be listed on the Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must ensure that all equipment fits into their allocated stall size.
  • Stallholders must attend both days of the festival and must not leave their site unattended.
  • No amplifiers or loud speakers are to be used.

Sustainability Compliance

To align with our sustainability values at the festival, stallholders must:

  • Serve food and/or drink in environmentally friendly packaging and where possible keep this packaging to a minimum
  • Use the appropriate bins on site (general waste, recycling and food waste) to dispose of their waste
  • Not distribute individually packaged or wrapped condiments
  • Not distribute plastic bags or balloons
  • Not sell factory/mass-produced items (unless approval is given)

Selection Criteria

THEME


The Stringybark Festival is about opening the space for conversation and inquiry to drive a self- motivated journey towards societal change. This year’s festival theme, Make – Do – Play – Connect aims to bring out the ‘maker’, ‘mover’ and ‘shaker’ in us all around the issues presented.

Stallholders should inform and empower the local community to make achievable changes in their daily lives that contribute to a more sustainable way of living: food miles, handmade crafts, fair trade, education, up-cycling, re-purposing are what we love and invite. As a food stallholder, there should be a focus on healthy eating, locally sourced ingredients, education and waste minimisation.

PURPOSE

PRODUCT (& SERVICE) DIVERSITY AND PRICING

LOCALITY TO KNOX

EVENT HISTORY & ENGAGEMENT



Food Stallholder Fees

Please note: the fees listed below are proposed only and may change as of 1 July 2017.

Business Site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $400 3 x 3 Marquee (including weights) $210 10 amp $37
6 x 3 site $582 6 x 3 Marquee (including weights) $562 15 amp $58
9 x 3 site $775 Weights (all legs included) $10 30 amp $93
Table Hire $21 ea
Chair Hire $5 ea
Community Group Packages Fee
3 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) $385
9 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) $557

Additional Information

  • Expressions of Interest close at 5pm on Wednesday 23 August 2017.
  • Applicants will be notified by 5pm on Wednesday 30 August 2017 as to their success if not sooner.
  • Successful stallholders will receive an invoice (if applicable) which must be paid by Friday 22 September 2017.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • Food Stallholders are located outdoors and we suggest 50kg per leg is a sufficient weight, however the responsibility for ensuring that the marquee is safe and secure lies with the stallholder. Weights will be available to hire at a cost.
  • All equipment (except coolrooms) must fit into your selected stall size. Coolrooms may not be located next to the stall, however the Site Management team will endeavour to give the most direct access.
  • At a minimum, marquees and large equipment are to be set up on Friday prior to the festival. Vehicles can have access to the site. Those wishing to bring small equipment and/or stock on the morning of the festival may do so. Vehicles can access the site for drop off only.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 15 April 2017).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 15 July 2017)
  • Where applicable, stallholders must have a suitable and in date fire extinguisher on site.
  • The minimum amount of gas cylinders are to be brought on site each day and stallholders must display the gas signage provided by Council.
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders must complete an online induction and on site induction prior to bumping in at the festival.
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