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Market Stallholders at Stringybark Festival

Stringybark Festival 2016

Expressions of Interest are now closed!

Please contact the Festival and Events team on 03 9298 8269 or email culturalservices@knox.vic.gov.au if you would like to be added to our database for future festivals.

Stallholder Guidelines

  • Market Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting pre-packaged or pre-made food products to be consumed at the festival or outside of the festival.
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest. Any addition products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must attend both days and must not leave their site unattended.
  • Stallholders must not use amplifiers or loud speakers.

Sustainability Compliance

To align with our sustainability values of the festival, stallholders must comply with the following:

  • Large quantities of printed promotional material will not be permitted.
  • Plastic bags and balloons will not be permitted.
  • Resellers or wholesalers of factory/mass produced items, in some cases, will not be permitted.

Selection Criteria

Stallholders will be selected based on the following criteria:

  • How the business, organisation or community group actively promotes sustainable practices. This can include environmental, social or economic sustainability.
  • The quality and diversity of the products and/or services on offer (Council will limit the number of stalls selling and/or promoting similar products or services). Preference will be given to stallholders offering fair trade, hand made and/or natural products.
  • The level of activation and community engagement the stall offers. Community Groups and Not for Profit organisations will be expected to provide a free craft/educational activity that promotes sustainability or works closely within the festival theme. Council encourages businesses to do the same.

Please note: Free activities do not include information gathering exercises, such as raffles, petitions or database registrations, or demonstrations of products being sold or promoted at the festival.

If you are a stallholder that is a hobbyist, actively promotes sustainable practices, provides specific program content or offers workshops in the field of sustainability, you may be eligible to apply for a discounted site fee. Please contact the Festival and Events team on 03 9298 8269 or email culturalservices@knox.vic.gov.au for more information.

Market Stallholder Fees

Please note: the fees listed below are proposed only and may change as of 1 July 2016.

Business Site Fees Community Group Packages
3 x 3 site $250 3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No cost
6 x 3 site $371 6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 site $494 9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $371
3 x 3 Craft/Theme site $136
Additional Charges
3 x 3 marquee hire $202
6 x 3 marquee hire $404
Table hire $20 ea
Chair hire $4.60 ea
10 amp electricity $36
15 amp electricity $56
30 amp electricity $89

Additional Information

  • Expressions of Interest close at 5pm on Friday 19 August 2016.
  • Applicants will be notified by 5pm on Friday 26 August 2016 as to their success.
  • Successful stallholders will receive an invoice (if applicable) which must be paid by Friday 30 September 2016.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Stallholders selecting to apply for a craft/theme site may be asked to provide additional information and evidence that their stall aligns with our Theme classification.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • Stallholders will not be given preference to an indoor or outdoor stall; therefore a marquee may be required and should have the ability to be pegged and/or weighted (50kg per leg). Weights will be available to hire at a cost.
  • All equipment must fit into your selected stall size.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 16 April 2016).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 16 July 2016)
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders selling children's toys must have their own Public and Public Liability Insurance.
  • Stallholders must complete an online induction and on site induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
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