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Market Stallholders at Stringybark Festival

Stringybark Festival 2016

Expressions of Interest are now closed!

Please contact the Festival and Events team on 03 9298 8269 or email if you would like to be added to our database for future festivals.

Stallholder Guidelines

  • Market Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting pre-packaged or pre-made food products to be consumed at the festival or outside of the festival.
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest. Any addition products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must attend both days and must not leave their site unattended.
  • Stallholders must not use amplifiers or loud speakers.

Sustainability Compliance

To align with our sustainability values of the festival, stallholders must comply with the following:

  • Large quantities of printed promotional material will not be permitted.
  • Plastic bags and balloons will not be permitted.
  • Resellers or wholesalers of factory/mass produced items, in some cases, will not be permitted.

Selection Criteria

Stallholders will be selected based on the following criteria:

  • How the business, organisation or community group actively promotes sustainable practices. This can include environmental, social or economic sustainability.
  • The quality and diversity of the products and/or services on offer (Council will limit the number of stalls selling and/or promoting similar products or services). Preference will be given to stallholders offering fair trade, hand made and/or natural products.
  • The level of activation and community engagement the stall offers. Community Groups and Not for Profit organisations will be expected to provide a free craft/educational activity that promotes sustainability or works closely within the festival theme. Council encourages businesses to do the same.

Please note: Free activities do not include information gathering exercises, such as raffles, petitions or database registrations, or demonstrations of products being sold or promoted at the festival.

If you are a stallholder that is a hobbyist, actively promotes sustainable practices, provides specific program content or offers workshops in the field of sustainability, you may be eligible to apply for a discounted site fee. Please contact the Festival and Events team on 03 9298 8269 or email for more information.

Market Stallholder Fees

Please note: the fees listed below are proposed only and may change as of 1 July 2016.

Business Site Fees Community Group Packages
3 x 3 site $250 3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No cost
6 x 3 site $371 6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 site $494 9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $371
3 x 3 Craft/Theme site $136
Additional Charges
3 x 3 marquee hire $202
6 x 3 marquee hire $404
Table hire $20 ea
Chair hire $4.60 ea
10 amp electricity $36
15 amp electricity $56
30 amp electricity $89

Additional Information

  • Expressions of Interest close at 5pm on Friday 19 August 2016.
  • Applicants will be notified by 5pm on Friday 26 August 2016 as to their success.
  • Successful stallholders will receive an invoice (if applicable) which must be paid by Friday 30 September 2016.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Stallholders selecting to apply for a craft/theme site may be asked to provide additional information and evidence that their stall aligns with our Theme classification.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • Stallholders will not be given preference to an indoor or outdoor stall; therefore a marquee may be required and should have the ability to be pegged and/or weighted (50kg per leg). Weights will be available to hire at a cost.
  • All equipment must fit into your selected stall size.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 16 April 2016).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 16 July 2016)
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders selling children's toys must have their own Public and Public Liability Insurance.
  • Stallholders must complete an online induction and on site induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
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