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Stallholders at Stringybark Festival

Expressions of Interest are now closed!

We are no longer taking expressions of interest to become a stallholder at Stringybark Festival 2018.

Stallholder Guidelines

  • Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting pre-packaged or pre-made food products to be consumed at the festival or outside of the festival. Stallholders can be commercial, makers or community/not for profit.
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must trade between 10am and 4pm.
  • Stallholders must not use amplifiers or loud speakers.
  • Stallholders must ensure that all equipment and products fit into their allocated stall size.
  • Stallholders are encouraged to offer EFTPOS facilities.
  • Religious or political parties are welcome to submit their expression of interest, however if deemed successful must refrain from canvassing at the festival.

Waste Compliance

In order to minimise waste at the festival, stallholders must:

  • Use the appropriate bins on site (general waste, recycling and food waste) to dispose of their waste.
  • Not distribute large quantities of promotional materials.
  • Not distribute plastic bags or balloons.

Selection Criteria

Stallholders will be selected based on the following criteria:


The festival focuses on ways to inform and empower the local community to make achievable changes in their daily lives that contribute to a more sustainable way of living. This is done in the most gentle way, through the theme of ‘Make – Do – Play – Connect’. Your stall should present one or more of these sustainable practices:

  • Nature play and active challenges
  • Interactive, educational environmental space
  • Arts and creative play activities
  • Handmade, home grown and up-cycled (by stallholder) products for sale and display
  • Socially and culturally engaging spaces that celebrate our local community
  • Practices that support environmental sustainability and modern takes on green living
  • Local opportunities for social, cultural and environmental participation in daily life.


Product (& Service) Diversity and Pricing

Locality to Knox

Event History and Engagement

Stallholder Fees (Commercial & Maker)

Commercial Site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $135 3 x 3 Marquee Hire (including weights) $109 10 amp $19
6 x 3 site $200 6 x 3 Marquee Hire (including weights) $291 15 amp $30
9 x 3 site $267 Weights (per leg) $5 30 amp $48
Maker site $73.50 Table Hire $11 ea
Chair Hire $5 ea

Stallholder Fees (Community)

Community Group Packages Fee
3 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) $125
9 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) $185
  • Maker Stallholders are individuals that sell products that are handmade, home grown or up-cycled by themselves either as a hobbyist or a business. Additional information may be requested to ensure that the handmade, home grown and/or up-cycled criteria is met.
  • Community Groups or Not for Profits are asked to provide a free activity that aligns with our theme. This does not include information-gathering exercises, such as raffles, petitions or database registrations.

Additional Information

  • Expressions of Interest close at 5pm on Wednesday 15 August 2018.
  • Applicants will be notified by 5pm on Wednesday 22 August 2018 (if not sooner) as to their success, and must notify the Festival and Events team if they do not accept the offer to attend.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Stallholders applying as a Community Group or Not for Profit may be asked to provide their Incorporated Registration Number.
  • Stallholders are encouraged to offer EFTPOS facilities.
  • The Site Manager must approve any additional products, electrical equipment or infrastructure not listed on the Expression of Interest before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • Stallholders will not be given preference to an indoor or outdoor location; however, the Festival and Events team will consider indoor locations where products may not be suited to an outdoor environment. A marquee is recommended for stallholders located outdoors. We suggest 50kg per leg is a sufficient weight; however, the responsibility for ensuring that the marquee is safe and secure lies with the stallholder. All equipment must fit into your selected stall size.
  • At a minimum, marquees and large equipment are to be set up on the Saturday prior to the festival. Vehicles can have access to the site. Those wishing to bring small equipment and/or stock on the morning of the festival may do so. Vehicles can access the site for drop off only.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products may be required to be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 21 April 2018).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 21 July 2018)
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders selling children's toys must have their own Public and Product Liability Insurance.
  • Stallholders must complete an online induction and on site induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
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