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Market Stallholders at Stringybark Festival

Expressions of Interest are now open!

In order to complete your Expression of Interest correctly, please ensure you have your complete list of products and prices, electrical equipment and supply requirements (if applicable) and PL insurance details available. Also, make sure you read the guidelines, compliance and selection criteria below to ensure you are able to provide us with as much detail as possible. There is an opportunity throughout the submission to attach a photo of your stall set up or floor plan and a copy of your insurance. Unfortunately, you will not be able to save and continue this application once started. It may take up to 20 minutes to complete.

Apply Now for a Market Stall.

If you require assistance, please feel free to contact the Festival and Events team on 9298 8269 or email culturalservices@knox.vic.gov.au.

Stallholder Guidelines

  • Market Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting pre-packaged or pre-made food products to be consumed at the festival or outside of the festival.
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall.
  • Stallholders must attend both days and must not leave their site unattended.
  • Stallholders must not use amplifiers or loud speakers.

Sustainability Compliance

To align with our sustainability values at the festival, stallholders must not:

  • Distribute large quantities of promotional materials
  • Distribute plastic bags or balloons
  • Sell factory/mass produced items (unless approval is given)

Selection Criteria

Stallholders will be selected based on the following criteria:

THEME

The Stringybark Festival is about opening the space for conversation and inquiry to drive a self-motivated journey towards societal change. This year’s festival theme, Make – Do – Play – Connect aims to bring out the ‘maker’, ‘mover’ and ‘shaker’ in us all around the issues presented. Stallholders should inform and empower the local community to make achievable changes in their daily lives that contribute to a more sustainable way of living: food miles, handmade crafts, fair trade, education, upcycling, re-purposing are what we love and invite. Community groups should provide a free activity.

PURPOSE

PRODUCT (& SERVICE) DIVERSITY AND PRICING

LOCALITY TO KNOX

EVENT HISTORY & ENGAGEMENT


Please note:

  • Free activities do not include information gathering exercises, such as raffles, petitions or database registrations, or demonstrations of products being sold or promoted at the festival.
  • Stallholders achieving all of the selection criteria may be eligible for a Theme site at a discounted fee. This will be at the discretion of the Festival and Events team.

Market Stallholder Fees

Please note: the fees listed below are proposed only and may change as of 1 July 2017.

Business Site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $260 3 x 3 Marquee Hire (including weights) $210 10 amp $37
6 x 3 site $386 6 x 3 Marquee Hire (including weights) $562 15 amp $58
9 x 3 site $514 Weights (all legs included) $10 30 amp $93
Craft/Theme site $141 Table Hire $21 ea
Chair Hire $5 ea
Community Group Packages Fee
3 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if applicable) $371

Additional Information

  • Expressions of Interest close at 5pm on Wednesday 23 August 2017.
  • Applicants will be notified by 5pm on Wednesday 30 August 2017 as to their success.
  • Successful stallholders will receive an invoice (if applicable) which must be paid by Friday 22 September 2017.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Stallholders selecting to apply for a craft/theme site may be asked to provide additional information and evidence that their stall aligns with the craft/theme classification.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • Stallholders will not be given preference to an indoor or outdoor stall; therefore, a weighted marquee may be required. We suggest 50kg per leg is a sufficient weight; however, the responsibility for ensuring that the marquee is safe and secure lies with the stallholder. Weights will be available to hire at a cost.
  • All equipment must fit into your selected stall size.
  • At a minimum, marquees and large equipment are to be set up on Friday prior to the festival. Vehicles can have access to the site. Those wishing to bring small equipment and/or stock on the morning of the festival may do so. Vehicles can access the site for drop off only.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products may be required to be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 15 April 2017).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 15 July 2017)
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders selling childrens toys must have their own Public and Product Liability Insurance.
  • Stallholders must complete an online induction and on site induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
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