Welcome to Knox
Skip Links
Visit facebook.com/KnoxcouncilVisit twitter.com/knoxccVisit youtube.com/knoxccVisit our LinkedIn pageContact Knox City Council
Stringybark logo

Stallholders and Food Vendors at Stringybark Festival

Expressions of Interest are now open!

Image of the Scouts Damper at Stringybark Festival 2018

Expressions of Interest are now open for Stringybark Festival 2019, and close at 5pm on Friday 5 July 2019.

Before submitting your Expression of Interest, please read through the information below. If you are not sure which expression of interest to complete, please email the Festival and Events team at events@knox.vic.gov.au.

Submit a Stallholder Expression of Interest

Submit a Food Vendor Expression of Interest

Selection Criteria

Stallholders will be selected based on the following criteria:

Theme (for Stallholders)


Stringybark Festival 2019 - Discover the wonders of our backyard!

Your stall should present one or more of these sustainable practices:

  • Nature play and active challenges
  • Interactive, educational environmental space
  • Arts and creative play activities
  • Handmade, home grown and up-cycled (by stallholder) products for sale and display
  • Socially and culturally engaging spaces that celebrate our local community
  • Practices that support environmental sustainability and modern takes on green living
  • Local opportunities for social, cultural and environmental participation in daily life
  • Information and demonstrations on ‘DIY’ style practices and products

Theme (for Food Vendors)


Stringybark Festival 2019 - Discover the wonders of our backyard!

Your stall should present one or more of these sustainable practices:

  • Handmade food and drink options using high quality, fresh and sustainably sourced ingredients
  • Sufficient waste management and recycling practices
  • Healthy food/drink options, where possible offering a vegetarian and/or vegan option

Purpose

Product (& Service) Diversity and Pricing

Locality to Knox

Event history, engagement and purpose for attending the event


Stallholder/Food Vendor Terms and Conditions

General Guidelines and Information

  • Expressions of Interest open on Tuesday 21 May 2019.
  • Expressions of Interest close at 5pm on Friday 5 July 2019.
  • Applicants will be notified by 5pm on Friday 12 July 2019 (if not sooner) as to their success, and shortly after issued with a Booking Confirmation to sign and return to secure their site in the festival.
  • The following are not eligible for participation in a Knox event:
  • - Political parties, political candidates and related campaign activities
  • - Religious activities that could be perceived as canvassing of religious beliefs, church memberships/subscriptions and religious-based campaigns
  • All products sold/promoted or offered as free activities must be listed on the Expression of Interest. Photos may be requested.
  • Stallholders/Food Vendors offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
  • Stallholders/Food Vendors must:
  • - Trade between 10am and 4pm
  • - Ensure that all equipment and products fit into the allocated stall size
  • - Serve food and drink in environmentally friendly packaging and where possible kept to a minimum
  • - Use the appropriate bins on site (general waste, recycling and food waste) to dispose of waste
  • - Hold a current certificate of public liability insurance (and in some cases product liability insurance) to the amount of $20mil, and state anywhere in Australia or Stringybark Festival.
  • Stallholders/Food Vendors must not:
  • - Sub-let all or part of their stall
  • - Use amplifiers or loud speakers
  • - Distribute individually packaged or wrapped condiments
  • - Distribute large quantities of promotional materials
  • - Distribute plastic bags or balloons
  • Stallholders/Food Vendors will not be given preference to an indoor or outdoor location; however, the Festival and Events team will consider indoor locations where products may not be suited to an outdoor environment. The positioning of each Stallholder/Food Vendors will sit with the Site Management team.
  • Stallholders/Food Vendors are required to complete an online induction and on site induction prior to bumping in at the festival.
  • Stallholders/Food Vendors are required to set up marquees and large equipment on the Saturday prior to the festival. Festival day access will be limited to drop off of small equipment and/or stock only. Vehicles can access the site for drop off only.
  • Maker Stallholders are individuals that sell products that are handmade, home grown or up-cycled by themselves either as a hobbyist or a business. Additional information may be requested to ensure that the handmade, home grown and/or up-cycled criteria is met.
  • Community Groups or Not for profit organisations are asked to provide a free activity that aligns with our theme. This does not include information-gathering exercises, such as raffles, petitions or database registrations.

Electrical, Gas, Food and General Safety

  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • All owned electrical equipment must be tested and tagged within six (6) months of event date.
  • All hired electrical equipment must be tested and tagged within three (3) months of event date.
  • Food Vendors (and some Stallholders) are required to be registered at Streatrader and lodge a Statement of Trade for the event.
  • Food Vendors operating gas appliances must adhere to the Code of Practice for the Safe Use of LPGas at Public Events in Victoria.

Cancellation/Payment

  • Stallholder/Food Vendor invoices will be issued via the mail within one week of returning the Booking Confirmation. Invoices are to be paid within 30 days of the invoice issue date or 30 days prior to the Festival, whichever comes first.
  • Stallholders/Food Vendors not making payment by the due date may forfeit their site at the festival, and give up their right to have their invoice cancelled if no written correspondence is received and acknowledged by the Festival and Events team prior to the invoice due date.
  • Stallholders/Food Vendors withdrawing from the festival within 30 days to 14 days prior to the event start time will receive 50% refund of total invoice.
  • Stallholders/Food Vendors withdrawing from the festival with less than 14 days’ notice to the event start time will not receive a refund.
  • If the event is cancelled (due to activities beyond the control of Council) Council will notify the Stallholder/Food Vendor at the earliest possible time and full refunds will be issued.
  • If the event is postponed (due to activities beyond the control of Council) Council will notify the Stallholder/Food Vendor at the earliest possible time and the option will be given to transfer the site booking to the new event date or seek a full refund.

Commercial and Maker Fees

Stallholder Site Fee Food Vendor Site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $140.50 3 x 3 site $216.50 3 x 3 Marquee Hire $227.00 10 amp supply $20.00
6 x 3 site $208.50 6 x 3 site $314.50 6 x 3 Marquee Hire $607.00 15 amp $31.00
9 x 3 site $278.00 9 x 3 site $419.00 Weights (per leg) $10.00 30 amp supply $50.50
3 x 3 Maker site $76.50 Tables (each) $23.00
Chairs (each) $5.00

Community Fees

Community Group Packages Stallholder Fee Food Stallholder Fee
3 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if required) No cost No cost
6 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if required) $125.00 $192.50
9 x 3 Package - includes site, marquee, weights, 1 table, 2 chairs and electricity (if required) $185.50 $278.50

Please note: Fees may change as of 1 July 2019 and applicants will be notified.

Stay up to date

Subscribe to the Stringybark Stallholder Mailing List!

Subscribe to the Knox Arts & Events mailing list!

Powered by