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Hot Meals Program for Vulnerable Families Grant

Knox City Council recognises the vital role that local service providers are playing during the COVID-19 pandemic and into recovery. In recognition of the increased community need, Council has created a new, one-off community grant, the Hot Meals Program for Vulnerable Families Grant.

Council will seek expressions of interest from local service providers who need support in a time of unprecedented demand to increase the delivery of hot community meals, and support the current provision of frozen meals and food packages to Knox residents.

Fund Principles

The Hot Meals Program for Vulnerable Families Grant is underpinned by the following principles:

  • Facilitation of responsive and cost-effective hot meal provision and emergency food relief that meets the emerging and increased health and wellbeing needs of the Knox community during and into the recovery period of the COVID-19 pandemic;
  • A responsive and equitable process;
  • Accountability for funding; and
  • Commitment to working in partnership with Knox City Council and the Knox Emergency Relief Network.


To be eligible for funding, the following requirements must be met:

  • Applicants must be able to demonstrate that they are an established emergency relief provider in the Knox municipality. Partnership applications are encouraged.
  • Applicants must provide details about the emergency food relief they will provide, including costings.
  • Applicants must demonstrate a direct benefit to the Knox community.
  • Applicants must be an incorporated association, a co-operative, a company limited by guarantee or a trust or other organisation established under an Act passed by the State; or
  • Commonwealth. Consideration will be given to organisations under the auspice of another organisation which meets any of these criteria.
  • Applicants must have satisfactorily acquitted and reported on previous Knox grants and have no outstanding debts to Knox City Council.
  • If the Applicant has recently received other Knox City Council grant funding, they must demonstrate how the Hot Meals Program for Vulnerable Families Grant will provide different or increased benefits to the Knox community.

Local service providers unable to meet the above requirements may be eligible for other Council grant programs that may be more appropriate for their project idea, including projects that focus on community recovery once the crisis has ended. Please contact Council’s Community Partnerships Team on 9298 8000 for more information.

Application Process

Interested applicants will need to submit an application form via SmartyGrants. Applicants will be asked to provide details of the type of emergency relief to be provided, proposed budget expenditure, partnership details (if relevant) and proposed number of recipients.
Applications from interested eligible organisations will be considered for amounts up to $5,000.

Applications are open until 23 September 2020.

Apply Online

This one-off funding round will remain open until all funds have been distributed. We recommend that you contact Raini Nailer Project Manager - Community Wellbeing or the Community Partnerships Team to discuss your grant application on 9298 8000.

Assessment Process

Assessment of all eligible applications will be undertaken by the special Hot Meals Program for Vulnerable Families Grant Panel in September 2020.

Applications will be assessed on the following criteria:

  • The level of benefit to Knox residents;
  • The degree to which the project is shown to have a clear financial need, be feasible and be financially viable;
  • Clear demonstration of community need and proposed project objectives;
  • The capacity of the applying organisation to deliver the project and manage the grant; and
  • Demonstration of consultation and/or partnership with others (as appropriate).

The Panel’s recommendations will be made to Council’s Chief Executive Officer, or Delegate, for determination. All funding will be allocated under the delegation of the Chief Executive Officer. Once a decision has been made, the applicant will be informed of the outcome. Officers will provide Council with a formal report advising of outcomes.

Assessment Panel

A temporary panel will be formed to assess all expressions of interest. The Assessment Panel will comprise the following Council officers:

  • Director Community Services (Chair);
  • Manager Community Wellbeing (or delegate);
  • Coordinator Community Partnerships;
  • Manager City Futures or delegate (for Probity).

Successful Applicants

Successful applicants will be required to enter into a Funding Agreement with Knox City Council to define the terms and conditions of the funding and ensure appropriate accountability for public funds. Funding agreements will be issued for a one-year period based on the agreed funding objectives. Successful applicants will be expected to inform Council of any significant changes within their organisation (e.g. governance, financial) which may impact on the achievement of Funding Agreement objectives and the delivery of service priorities.

Payment of Grants

Grant monies will be paid by electronic funds transfer (EFT) to the funded organisation. Funding payments will be made in accordance with agreed timeframes specified in individual funding agreements, subject to the provision of relevant documentation and reporting.


Successful applications will be required to submit an acquittal report outlining:

  • Outcomes for the Knox community including the number of residents who have benefited; and
  • Financial acquittal

Reporting templates will be provided with grant funding and completed upon final grant spending or at latest within 1 year of funds being received. Council may contact grant recipients for an interview as part of their acquittal process.

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