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Facilities Closed

Knox City Council has closed many of its public facilities to help prevent the spread of Coronavirus (COVID-19) within the community. This includes the Civic Centre Customer Service Counter. More information

Procedure for Council Meetings

Governance Rules

Council meetings are conducted in accordance with Council's Governance Rules.

View Council's Governance Rules


The Mayor of the Day chairs Council meetings. If for any reason, the Mayor is unable to attend a Council meeting, the Council must appoint another Councillor to act as Chairperson for that meeting.

Composition of Agenda

The agenda for a Council meeting is divided into several sections some of which are outlined below:

Procedural Matters

This sections deals with apologies for non attendance by Councillors, requests for Leave of Absence, Declarations of Pecuniary Interest, Confirmation of Minutes, Petitions and Memorials.

Councillor Reports

This section deals with verbal reports by Councillors of the various Committees and meetings they have attended, as well as ward issues.

Officer Reports

These reports form the main section of the agenda and comprise reports submitted by Council Officers for consideration by Council.

Public Question Time

In keeping with stay at home restrictions Council meetings are currently closed to public attendance. The meeting will be live streamed on Council’s website. Public questions will need to be submitted prior to 12.00pm using the online form and will be read by the Mayor. This is in accordance with emergency measures introduced into the Local Government Act 2020 by the Victorian Government to facilitate safe council meetings during the pandemic.

Submit a question

For more information

For further information regarding Council Meetings, please contact Council's Customer Service Team on 9298 8000 or email

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