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Knox Festival

Food Vendors at Knox Festival

Expressions of Interest are now closed!

Food Vendor Expressions of Interest are now closed!

Vendor Guidelines

  • Food Vendor refers to those offering food and/or drinks prepared on site to be consumed at the festival or prepared off site to be consumed at the festival.
  • Vendors must be registered with Streatrader and lodge a Statement of Trade.
  • All products that vendors plan to sell/promote must be listed on this Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Vendors are not permitted to assign or sub-let all or part of their stall, or leave thier stall unattended.
  • Vendors must attend both days of the festival, trading between 10am and 8pm on Saturday and 10am and 5pm on Sunday. Trading hours may vary for Community groups/NFP organisations.
  • Vendors cannot use amplifiers or loud speakers
  • Vendors must ensure that all equipment fits into their allocated stall size.
  • Vendors must not distribute balloons.
  • Vendors are encouraged to offer EFTPOS facilities.

Selection Criteria

Vendors will be selected based on the following criteria:

  • Product diversity and pricing
  • Locality to Knox
  • Event History and Engagement

The following are not eligible for participation:

  • Political parties, political candidates and related campaign activities.
  • Religious activities that could be perceived as canvassing of religious beliefs, church memberships/ subscriptions and religious-based campaigns

Food Stallholder Fees

Commercial site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $433 3 x 3 Marquee (including weights) $227 10 amp $40
6 x 3 site $629 6 x 3 Marquee (including weights) $607 15 amp $62
9 x 3 site $839 Weights (per leg) $10 30 amp $101
Table hire (2m trestle) $21 ea
Chair hire $5 ea
Community Group Packages Fee
3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $385
9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $557

Additional Information

  • Expressions of Interest close at 5pm on Monday 17 December 2018.
  • Applicants will be notified by 5pm on Thursday 20 December 2018 as to their success.
  • Successful stallholders must inform the Festival and Events team via email if they can no longer commit to the festival.
  • Successful stallholders will receive an invoice (if applicable) which must be paid prior to the festival.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • As an outdoor festival, we suggest 50kg per leg is a sufficient weight, however the responsibility for ensuring that the marquee is safe and secure lies with the stallholder. Weights will be available to hire at a cost.
  • All equipment (except coolrooms) must fit into your selected stall size. Coolrooms may not be located next to the stall, however the Site Management team will endeavour to give the most direct access.
  • At a minimum, marquees and large equipment are to be set up on Friday prior to the festival. Vehicles can have access to the site. Those wishing to bring small equipment and/or stock on the morning of the festival may do so. Vehicles can access the site for drop off only.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders must be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 2 September 2018).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 2 December 2018).
  • Where applicable, stallholders must have a suitable and in date fire extinguisher on site.
  • The minimum amount of gas cylinders are to be brought on site each day and stallholders must display the gas signage provided by Council.
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders must complete an induction prior to bumping in at the festival.
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