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Facilities Closed

Knox City Council has closed many of its public facilities to help prevent the spread of Coronavirus (COVID-19) within the community. This includes the Civic Centre Customer Service Counter. More information

Knox Festival

Stallholders at Knox Festival

Expressions of Interest are now closed!

Stallholder Expressions of Interest are now closed!

Stallholder Guidelines

  • Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting prepackaged or pre-made food products to be consumed at the festival or outside of the festival.
  • If applicable, stallholders must be registered with Streatrader and lodge a Statement of Trade (food items only).
  • Stallholders must use the appropriate bins on site (general waste and recycling) to dispose of their waste and maintain a presentable stall.
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall, or leave thier stall unattended.
  • Stallholders must attend both days of the festival, trading between 10am and 5pm.
  • No amplifiers or loud speakers are to be used.
  • No balloons are to be handed out.
  • Stallholders are encouraged to offer EFTPOS facilities.

Selection Criteria

Stallholders will be selected based on the following criteria:

  • Product diversity and pricing
  • Locality to Knox
  • Event History and Engagement

The following are not eligible for participation:

  • Political parties, political candidates and related campaign activities.
  • Religious activities that could be perceived as canvassing of religious beliefs, church memberships/ subscriptions and religious-based campaigns

Stallholder Fees

Commercial Site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $270 3 x 3 Marquee Hire (including weights) $218 10 amp $38
6 x 3 site $401 6 x 3 Marquee Hire (including weights) $584 15 amp $60
9 x 3 site $535 Weights (all legs included) $10 30 amp $97
3 x 3 Maker site $147* Table hire (2m trestle) $22 ea
Chair hire $5 ea

*Stallholders selling handmade items may be eligible for a Maker. This will be at the discretion of the Festival and Events team and may require additional information.

Community Group Packages Fee
3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $371

Additional Information

  • Expressions of Interest close at 5pm on Monday 17 December 2018.
  • Applicants will be notified by 5pm on Thursday 20 December 2018 as to their success.
  • Successful stallholders must inform the Festival and Events team via email if they can no longer commit to the festival.
  • Successful stallholders will receive an invoice (if applicable) which must be paid prior to the festival.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • As an outdoor festival, we suggest 50kg per leg is a sufficient weight, however the responsibility for ensuring that the marquee is safe and secure lies with the stallholder. Weights will be available to hire at a cost.
  • At a minimum, marquees and large equipment are to be set up on Friday prior to the festival. Vehicles can have access to the site. Those wishing to bring small equipment and/or stock on the morning of the festival may do so. Vehicles can access the site for drop off only.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products may be required to be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 2 September 2018).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 2 December 2018).
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders must complete an induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
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