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Knox Festival

Stallholders at Knox Festival

Expressions of Interest are now closed!

Stallholder Expressions of Interest are now closed!

Stallholder Guidelines

  • Stallholder refers to stallholders selling or promoting non-food products or services or selling or promoting prepackaged or pre-made food products to be consumed at the festival or outside of the festival.
  • If applicable, stallholders must be registered with Streatrader and lodge a Statement of Trade (food items only).
  • Stallholders must use the appropriate bins on site (general waste and recycling) to dispose of their waste and maintain a presentable stall.
  • All products that you plan to sell/promote or free activities that you offer must be listed on this Expression of Interest. Any additional products/activities will need approval prior to the festival. Photos may be requested.
  • Stallholders are not permitted to assign or sub-let all or part of their stall, or leave thier stall unattended.
  • Stallholders must attend both days of the festival, trading between 10am and 5pm.
  • No amplifiers or loud speakers are to be used.
  • No balloons are to be handed out.
  • Stallholders are encouraged to offer EFTPOS facilities.

Selection Criteria

Stallholders will be selected based on the following criteria:

  • Product diversity and pricing
  • Locality to Knox
  • Event History and Engagement

The following are not eligible for participation:

  • Political parties, political candidates and related campaign activities.
  • Religious activities that could be perceived as canvassing of religious beliefs, church memberships/ subscriptions and religious-based campaigns

Stallholder Fees

Commercial Site Fee Infrastructure Hire Fee Power Supply Fee
3 x 3 site $270 3 x 3 Marquee Hire (including weights) $218 10 amp $38
6 x 3 site $401 6 x 3 Marquee Hire (including weights) $584 15 amp $60
9 x 3 site $535 Weights (all legs included) $10 30 amp $97
3 x 3 Maker site $147* Table hire (2m trestle) $22 ea
Chair hire $5 ea

*Stallholders selling handmade items may be eligible for a Maker. This will be at the discretion of the Festival and Events team and may require additional information.

Community Group Packages Fee
3 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) No charge
6 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $250
9 x 3 Package - includes site, marquee, 1 table, 2 chairs and electricity (if applicable) $371

Additional Information

  • Expressions of Interest close at 5pm on Monday 17 December 2018.
  • Applicants will be notified by 5pm on Thursday 20 December 2018 as to their success.
  • Successful stallholders must inform the Festival and Events team via email if they can no longer commit to the festival.
  • Successful stallholders will receive an invoice (if applicable) which must be paid prior to the festival.
  • If a stallholder withdraws from the festival 7 days or less prior to the event, a refund may not be given.
  • Any additional products, electrical equipment or infrastructure not listed on the Expression of Interest must be approved by the Site Manager before it can be brought on site.
  • The positioning of each stall sits with the Site Management Team and past involvement at the festival will not influence this year’s site allocation.

  • As an outdoor festival, we suggest 50kg per leg is a sufficient weight, however the responsibility for ensuring that the marquee is safe and secure lies with the stallholder. Weights will be available to hire at a cost.
  • At a minimum, marquees and large equipment are to be set up on Friday prior to the festival. Vehicles can have access to the site. Those wishing to bring small equipment and/or stock on the morning of the festival may do so. Vehicles can access the site for drop off only.
  • A Safety Officer and Environmental Health Officers will be inspecting stalls each day of the festival.
  • Stallholders offering food products may be required to be registered at Streatrader and lodge a Statement of Trade.
  • All owned electrical equipment must be tested and tagged within six (6) months of event (after 2 September 2018).
  • All hired electrical equipment must be tested and tagged within three (3) months of event (after 2 December 2018).
  • Stallholders must have Public Liability Insurance, and where relevant, Product Liability Insurance. Cover can be obtained through Council, if approved, at a cost.
  • Stallholders must complete an induction prior to bumping in at the festival.
  • Any stallholder offering a raffle must comply with the Victorian Commission for Gambling and Liquor Regulation.
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