Registering an event
If you are planning to hold an event on Council owned land or property, you need to register your event with us.
Council owned land or property includes:
- community gardens
- civic plazas
- open spaces.
Please ensure the event also complies with state government COVIDSafe settings.
How to register
To register your event and apply a Council event permit, complete the online registration.
For events under 5000 people, please submit your registration at least 8 weeks before your event is due to take place.
For events over 5000 people, please submit your registration 3 to 6 months in advance.
Once you have completed the events registration form, the Events team will assess your information and determine whether you need a Council event permit.
If your event requires a Council event permit, you will need to submit the following documents:
- Venue booking confirmation
- Certificate of Currency (Public Liability Insurance cover) - minimum of $10 million for small events and $20 million for larger events
- Event site plan/map
- Event management plan
- Risk management plan
- Waste management plan
- Traffic management plan (if applicable)
- COVIDSafe plan
- Place of public entertainment permit (if applicable)
In addition to the compulsory documents, you may require permits and approval from other Council departments, government agencies and regulatory bodies.
Place of Public Entertainment permits
You may also need a Place of Public Entertainment (POPE) permit.
This permit is required when a building or place is being used for a purpose that it is not normally used for. This includes sporting, recreational and other activities and events.
Helpful examples and templates
You may find the following documents useful:
- Event Site Plan example – email email@example.com for a site map of your location
- Event and Emergency Management Plan template
- Risk Assessment template
- Traffic Management Control Plan – example
- Traffic Management Guide for Events – Safe Work Australia
- Project Management Plan - example.
Planning an event guide
Council supports community run events by providing best practice event management information and guidance to event organisers. Our aim is to enable well organised, sustainable, safe, compliant and locally engaging community events in Knox.
For information about planning an event in Knox, see our Community events in Knox information pack.
Event spaces in Knox
Knox City Council has an extensive network of open spaces, recreation and sporting reserves and facilities, halls and other community facilities for hire.
Get all the latest news, events and updates from Knox Arts and Events:
Email firstname.lastname@example.org and we will get back to you.
Or call our Events team on 9298 8000.