The new guidelines make the rules clearer and easier to follow. They also focus funding on short-term, inclusive projects that match Council priorities.
To apply, you must not have any overdue reports or debts with the Council and your project must benefit people who live in Knox.
Funding is only for one-off projects. There are limits on spending for equipment, food and repeat funding. Some costs are not allowed, as listed in the guidelines.
Read the full list of criteria and exclusions for Minor Grants in the Community Grants Guidelines [PDF].
Who can apply
To be eligible, your organisations must:
- be located in, or delivering a project in, the City of Knox
- have an Australian Business Number (ABN) or complete a Statement by Supplier form
- have a Committee of Management or similar governing body that accepts responsibility for managing the grant
- have provided evidence to show you have properly used any past Council grants
- have no outstanding debts to Council
- be a not-for-profit legal organisation that provides services, support or activities to the Knox community
- have enough public liability insurance for your activity
- have all required permits and approvals, including Council permits, as part of the funding agreement.
Apply for a Minor Grant
If the Minor Grant Program budget runs out before the end of the financial year, we will pause the program.
We won’t accept new applications until the new financial year starts. If your application can’t be processed until then, we’ll let you know.
How to apply
- You must apply online.
- Your application must show a clear benefit to the Knox community and align with our Community and Health and Wellbeing Plan.
- If you are being auspiced, you must submit the auspice declaration form with your application.
Key dates for applications submissions
Minor Grant applications are considered at each mid-month Council meeting.
| Submission deadline | Council meeting date |
|---|---|
| 19 January 2026 | 9 February 2026 |
| 16 February 2026 | 10 March 2026 |
| 23 March 2026 | 13 April 2026 |
| 20 April 2026 | 11 May 2026 |
| 22 June 2026 | 13 July 2026 |
| 20 July 2026 | 10 August 2026 |
| 24 August 2026 | 14 September 2026 |
| 21 September 2026 | 12 October 2026 |
| 19 October 2026 | 9 November 2026 |
| 23 November 2026 | 14 December 2026 |
Your project start date must be after the Council meeting date where your application is being presented for approval. Projects that are due to begin before the council meeting date will not be considered.
We may request extra information about your application so please allow enough time before the monthly deadline. Otherwise, we may defer your application to the next month’s Council meeting.
Minor Grants Guidelines
Council has new Community Grants Guidelines (PDF) that guide the allocation of grants under the program. Read this for a full list of eligibility criteria and exclusions.
The guidelines operate within the principles and objectives of Council’s Grants Framework Policy (PDF).
Acquittal
An acquittal is a report submitted by the grant recipient after the project has been completed. It tells Council the outcomes of the project and exactly what the grant money was spent on.
The acquittal report is submitted online via the SmartyGrants portal.
Need help?
Contact us and we will get back to you.
We aim respond to enquiries about Council grants within 3 business days.
Or call our Community Grants officer on 9298 8000 or email [email protected].
